Sponsor FAQ

I emailed sponsors@bsideslv.org a couple of days ago and haven’t heard back, should I be worried?

Responses may be delayed and occur outside of normal working hours. We are a team of volunteers and need to coordinate BSides work around our day jobs. We apologize for any delays and appreciate your patience!

What is the hotel address and phone number?

The Tuscany Suites & Casinos 255 E. Flamingo Rd. Las Vegas, Nevada 89169 Telephone: 877-TUSCAN1 or 702-893-8933

What are the participant numbers for BSidesLV so I know how many swag items to send?

We’re planning for around 3,500 participants over the course of two days. For registration bag swag please send 2,750.

Are you able to tell me the attendee names, demographics, or company names?

We don’t collect this information from our participants. Any “leads” are generated by folks coming to your booth and providing information or business cards directly to you. We respect our participants’ privacy and never collect information during registration. We can say we get a good cross section of researchers, analysts, executives, C-levels, students and infosec enthusiasts.

Can you provide the list of media who will be at the conference?

We do not share a media list for press that will be in attendance.

Can attendee information be collected at our company’s booth?

Yes, if your sponsorship comes with a booth you may ask attendees for their contact information. Sponsors are responsible for supplying their own means of collection. Our badges do not have scannable QR codes. Please be respectful and remember attendees have the right to decline to provide their info.

Can I hand out a sponsor badge to clients or friends?

No, sponsor badges are for use by your company’s employees only. If you would like to swap a sponsor badge for a participant badge please let us know and we would be happy to make that change for you.

What are the table sizes?

Two 6′ tables (in an ‘L’ shape) for Diamond, one 8′ table for Gold, and one 6′ table for Silver

Are there restrictions for the booth setup?

Yes, there are some restrictions for table setup. Floor signs are allowed behind the table or on top of the table, but not in front of it or to the side. Please do not bring signage or other props that extend beyond the length of your table as the space can be very tight! We also ask sponsors to not place items in front of their table to keep the walkways clear. We suggest sponsors do not sit or stand behind the table to maximize attendee interaction.

Are there any swag restrictions?

Yes, poker chips, food/snacks, drinks, cups, towels, and pool toys are not allowed as swag for registration bags, table swag, or event swag. Towels are reserved for our towel sponsor and cups are reserved for our happy hour sponsors. Pool toys are not allowed, period. BSLV will provision the coffee through hotel catering and will have custom sleeves with your brand imprinted.

All swag must be cleared by BSLV prior to shipping or distribution at the event. BSLV reserves the right to restrict swag items at its sole discretion.

Where should items be shipped?

You can ship directly to our storage facility, but all items must arrive by Friday, August 4th. Anything arriving after that will not be transported to the event in time. We will provide the shipping address to sponsors by separate email.

IMPORTANT: To ensure delivery, please make sure to include the following on the packing slip and somewhere visible on each box:

ATTN: [YOUR COMPANY NAME] – if it is destined for your Sponsor table (Diamond, Gold, and Silver table sponsors (any items), Bronze (floor signs only))

ATTN: BSLV Raffle – [YOUR COMPANY NAME] – if its destination is the Silent Auction table (all sponsors)

You are more than welcome to ship directly to the Tuscany, but you are responsible for any pick up, storage or handling fees, and shipping costs. Also, please understand that if you ship to Tuscany, we cannot confirm delivery for you.

Please contact the Tuscany directly for any questions about shipping to them.

How can we have our booth items shipped back?

Please note that BSidesLV does not coordinate outbound shipping needs. Your onsite staff can make accommodations directly with the Tuscany to ship any items out. There are also UPS and Fedex stores in the general vicinity of the Tuscany. Any items left behind will be considered abandoned.

What is the dress code?

It is generally casual. Mostly t-shirts and jeans, with a smattering of polo shirts and slacks and a few suits.

How will we find our table?

All sponsor tables are in the front half of Middle Ground (Florentine C/D). The tables will be labeled with your organization’s name prior to your arrival.

When and where does setup and breakdown take place?

Sponsors can access the event space early for setup at the following times: Monday from 15:00 to 18:00 Tuesday and Wednesday from 07:30 to 08:30

Breakdown is Wednesday from 19:00 to 21:00

Set-up and breakdown will be in Middle Ground (Florentine C/D), in the main area of the conference center.

Please note that BSidesLV does not coordinate outbound shipping needs. Your on-site staff can make accommodations directly with the Tuscany to ship any items out. There are also UPS and Fedex stores in the general vicinity of the Tuscany. Any items left behind will be considered abandoned.

What are the times that our booth will need to be staffed?

Your table should be staffed during the entirety of the event – 08:30 to 19:00 Tuesday and Wednesday. We understand that events overlap during this busy week, but it may reflect poorly on your organization to have an empty table among other staffed tables.

Are there times when the booth will be busiest?

Historically, it is a fairly constant flow. Middle Ground is the hub of BSidesLV. People pass through multiple times during the day and it is a focus of socializing and networking.

Can BSides store my company’s items during the conference itself?

No, we do not have the space to store items during the event. There is some space beneath each table, but we recommend your representatives use their hotel rooms for storage (just as we do ourselves).

Will we have electrical connection and wireless access?

Yes, there will be power to each table WiFi will be available throughout the conference space. There will be multiple wireless networks, including a dedicated WLAN for Sponsors.

What if I need additional A/V equipment?

For A/V rentals please contact:

Robert Hayes at ON-STAGE Rentals, Inc.

Please note, 32” monitors can go on your table or on a stand behind your table. 55” and 65” monitors must go on a stand behind your table.

What’s the difference between the Sponsor Badge and Participant Badge?

The sponsor badge is required for your employees who are actively working at the company’s table. The participant badge is for general entry into the conference itself. Like a participant badge, the sponsor badge allows you to attend all talks, HireGround, and evening activities. The sponsor badge also includes a buffet style lunch. Lunch is from 12:30pm - 2:00pm, each day of the conference, in the back of Middle Ground (Florentine C/D).

Is there a BSides Las Vegas logo available for co-branding?

Yes! We have Hi-Res versions of all our logos available for co-branding. The generic BSides Las Vegas logo can always be found at this link. Please contact the sponsor team directly for the logos that change each year.

I have a question not answered here, who do I contact?

Please contact our BSides Las Vegas Sponsorship Team at sponsors@bsideslv.org